Time Management Course – Notes for Managers, Coaches and Mentors of Participants

Illumine Training - Parts of the brain

To get the most out of the course, delegates will need to be supported as they start to think and work differently. This page will help managers, coaches and mentors to provide that support. Here you will find:

  • Information about the course
  • What to expect after someone has attended the course
  • Suggestions to help you perform a useful review with the course participant

The Course

People will learn how to:

  • Gain control of their day and the tasks they have to do.
  • Improve productivity and help meet goals.

Here are the key aspects covered:

Managing Yourself, Your Time and Your Resources

The delegates will learn how to improveย  their time management skills and develop strategies and options to work more efficiently, more productively and with an improved work/life balance:

Practical Strategies

While on the course they will learn five practical strategies to manage and take control of their time:

  1. Understand yourself and your body clock – how and when you work best – and how you can make use of that insight.
  2. Key components of time management including time wasters and stealers โ€“ understanding your attitude to time, your habits and how to make positive changes.
  3. Planning and prioritising โ€“ defining your urgent tasks, and analysing and planning your workload effectively.
  4. Managing and organising yourself and others including diary planning, managing your resources and using technology effectively.
  5. Being in control โ€“ using a selection of power tools including visual overviews, effective skimming and scanning.ย  Understanding how to manage personal energy levels – breaks, brain food and planning โ€˜down timeโ€™. How to keep energy levels high so that you are working effectively all of the time.ย  Exploring your working environment – whilst some things are inevitably outside your control, there are almost always some things that you can do to enhance the space around you to help you to work more effectively.

Action Planning

At the end of the course delegates are encouraged to think about how they are going to use what they have learnt. We emphasise that it is up to them to put the techniques and perspectives covered into good use.

What to expect after someone has attended the course

Everyone attends the course for slightly different reasons but they will all have opportunities to use what they learn. Delegates are usually very keen to put their new skills into practice. A little well-directed support and encouragement by manager, coach or mentor can make a big difference. We hope the following notes will help you give that support:

What to expectWhat you can do
While on the course the delegates will learn to prioritise and plan their day using these techniques.

Encourage them to show you the techniques learnt on the course including Mind Mapping. This will re-enforce their learning.

The delegate will want to set goals especially during major projects.Help them set reasonable goals and timescales.
Interruptions can be a great distraction so they will need to let people know when they would prefer not to be disturbed.Support them agreeing convenient times when they are happy to be disturbed and encourage them to commit to this.
The delegates are encouraged to select and adapt the strategies that they think will work best for them.Encourage them to try different ways of working.

Conducting a review after the course

Many managers like to follow up courses that their people have attended. The style and format of these reviews varies widely so here are some prompts for suggested discussion points:

  • Action Planย – at the end of the course all delegates are encouraged to commit to specific actions to use and reinforce the things theyโ€™ve learnt. That action plan is a good start point for a review.
  • Rapport with Colleagues – what is going well, what didn’t and what will they do differently in the future.
  • Generalย – it will be worth going back to the original reasons for attending the course and also review the other notes in this section that describe the course and use them as a prompt for your discussion.

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